KyberAccess supports a two-phase, verified student pickup workflow so only authorized adults can collect a student — a critical safeguard for schools and camps.
Set up authorized pickups
- Go to Student Pickup and add each student (or import your roster).
- For each student, add the authorized pickup people — name, relationship, photo, and ID on file.
- Only people on a student's list will be approved to collect that student.
Phase One — verify the adult
- In Pickup mode, the guard scans the parent/guardian's QR or smart card (or searches their name).
- The system displays the adult's photo, name, and ID, plus the list of students they're authorized to pick up.
- The guard visually confirms the person matches the record before continuing.
Phase Two — verify the student match
- The guard scans or selects the student being released.
- KyberAccess validates the parent-to-student authorization link in real time.
- The result is unmistakable:
- RELEASE APPROVED (green) if the adult is authorized for that student.
- NOT AUTHORIZED (red) if they are not — prompting the guard to stop and escalate.
- Every pickup, approved or denied, is logged with the time, the student, the adult, and the verifying guard.
Why two phases
Checking the adult and confirming the specific parent-to-student link prevents an authorized parent from collecting the wrong child, and creates a complete, defensible audit trail for every release.
Tips
- Keep authorized-pickup lists current at the start of each term.
- Combine with smart cards for faster daily dismissal, and with guard verification for identity confidence.