Pre-registration and walk-in check-in both run from the same KyberAccess kiosk, so you can invite expected guests ahead of time while still handling unannounced arrivals smoothly.
Pre-register a visitor online
- In the dashboard, go to Visitors > Invites (or Pre-Registration).
- Click New Invitation and enter the visitor's name, email, host, and expected date/time.
- Optionally add a custom message, required documents (NDA/waiver), or a parking note.
- The visitor receives an email with a QR pass and an optional Apple/Google Wallet pass.
- On arrival they scan the QR at the kiosk or gate for instant check-in — no forms to fill out.
Pre-registration is ideal for scheduled meetings, interviews, contractors, and event guests. Because the visitor's details are captured in advance, check-in takes seconds and the host is notified automatically.
Walk-in registration at the kiosk
- A visitor with no invite taps Check In on the kiosk.
- They complete the fields you've configured (name, host, purpose, photo, and any custom fields).
- KyberAccess records the visit, notifies the host, and issues a badge or entry credential.
Tips
- Bulk pre-registration: invite an entire group (event attendees, a class of parents) in one action from the Events or Pre-Registration screen.
- Returning visitors are recognized automatically and can skip repeat data entry — see Returning Visitor Records.
- You control exactly which fields appear at walk-in under Settings > Kiosk > Fields.